Accounting Features Overview

PinkApple delivers a complete, enterprise-grade accounting engine purpose-built for financial institutions, SACCOs, and microfinance organisations. This page summarises the key capabilities.

General Ledger

• Double-entry enforcement — Every transaction produces balanced debit/credit journal entries
• 6-level Chart of Accounts — Foundation → GL Template → Major → Header → COA → Sub-Ledger
• Multi-currency posting — Transaction and base currency tracked on every line
• Automated GL posting — Domain events (loans, deposits, fees) auto-generate journal entries via configurable rules
• GL posting rules — Rule-based engine with 15+ amount resolution strategies (fixed, percentage, remaining, tag-resolved, domain-handler)
• Sub-ledger tracking — Granular per-client, per-product balance breakdown under control COAs
• Batch & single posting — Manual journal entry via batches or single-entry forms

Fiscal Period Management

• Configurable fiscal calendar — 12-month, 13-period, or custom period structures
• Multi-BU period control — Each business unit has independent period states
• Period open/close workflow — Governed close process with readiness checks
• Close readiness dashboard — Real-time blockers: unposted batches, pending approvals, SL-COA mismatches, open tills
• Adjustment periods — Dedicated periods for audit/year-end adjustments
• Posting date policies — Configurable lag days, future posting controls, backdated posting rules

Period-End Automation

• FX Revaluation — Mark-to-market foreign currency balances at period-end rates
• Intercompany Elimination — Net IC receivables/payables across business units
• Accrual Auto-Reversals — Automatically reverse month-end accrual entries at period start
• Recurring Journals — Template-based auto-execution (daily, weekly, monthly, quarterly, annual)
• Stale Draft Cancellation — Auto-cancel aged draft batches based on configurable thresholds

Year-End Close

• Fiscal year close — One-click year-end with validation, HARD_CLOSE, and retained earnings posting
• Retained earnings rollforward — Automatic DR Current Year Earnings → CR Retained Earnings journal
• P&L reset — Income/expense accounts reset for the new year while equity carries forward

Financial Reporting

• Trial Balance — Multi-currency, multi-BU, comparative period support
• Balance Sheet — Template-driven with customisable line items and groupings
• Income Statement — Period movement with budget variance columns
• Cash Flow Statement — Indirect method with configurable sections (Operating, Investing, Financing)
• Statement of Changes in Equity — Full equity movement analysis
• General Ledger Report — Transaction-level detail with running balances
• Journal Listing — Searchable journal entry register with drill-down

Financial Statement Builder

• Template-driven design — Define statement structure without code
• Flexible line items — DETAIL, SUBTOTAL, TOTAL, HEADER line types
• COA account mapping — Map GL accounts to statement lines
• Column definitions — Current, comparative, budget, variance columns
• Multiple templates — Management vs. statutory vs. regulatory versions
• PDF & Excel export — Publication-quality output

Budget Management

• Budget creation — Per-BU, per-fiscal-year with COA line item allocation
• Commitment accounting — Reserve funds via encumbrances before actual expenditure
• Availability checking — Real-time budget availability queries
• Variance tracking — Budget vs. actual analysis with percentage utilisation
• Period reconciliation — Auto-populate actuals against budget at period-end

Multi-Currency

• Dual-balance tracking — Transaction and base currency amounts stored independently
• Exchange rate management — Effective-dated rates with approval workflow
• FX revaluation — Automated unrealised gain/loss posting at period-end
• Multi-currency reporting — Filter reports by currency or view consolidated base-currency totals

Intercompany Accounting

• IC transaction register — Track inter-BU transactions with confirmation workflow
• Automated elimination — One-click netting of confirmed IC balances
• Consolidated reporting — Post-elimination consolidated statements

Approval & Audit

• GL posting approval chains — Configurable multi-level approval for journal entries
• Authority limits — Amount-based approval thresholds
• Full audit trail — Every action logged with user, timestamp, IP, and action detail
• Period close audit — Close/reopen actions require notes and are permanently logged

Integration Points

• Domain GL posting — Loans, deposits, shares, fees, assets all post to GL automatically
• Teller integration — Till-based posting tied to business days and sessions
• EOD processing — End-of-day procedures trigger automated GL entries
• Report scheduling — Automated report generation and delivery
• API access — Full REST API for all accounting operations